Exhibitor badges
Via My Easyfairs you can register your stand crew, this can be done from approximately 4 weeks before the trade event. The stand crew will then receive a confirmation which gives them access to the exhibition floor. Do they also want to eat in the exhibitors’ restaurant? Your stand includes catering vouchers for 2 people for the 3 days of the fair. You can pick this up at the reception. You can order extra lunch vouchers in the webshop.
My Easyfairs
After registering as an exhibitor at Velovak, you will receive your login information for the exhibitors’ portal: My Easyfairs. Here, you can find all information concerning your participation, including your stand number, the information on the invitation service, your personal registration link and your online company page that will also be shown on the website. You will also find the online shop where you can place extra orders, for instance for electricity or furniture.
The team of Vélovak is ready to assist you with the preparations of your participation. Click on the button below to see which advisor in our team can help you best with your question.
OPENING TIMES
Saturday 16 September 2023: 10.00 a.m. – 5.00 p.m.
Sunday 17 September 2023: 10.00 a.m. – 5.00 p.m.
Monday 18 September 2023: 10.00 a.m. – 5.00 p.m.
SET-UP TIMES
Set-up days and times will be announced a.s.a.p.
DISMANTLING TIMES
Dismantling days and times will be announced a.s.a.p.
Invite your relations
Your participation in the trade fair includes the free invitation of your (potential) relations via the invitation service. The invitation service has been created to make things easier for you and is an important marketing tool with which you attract high-quality visitors to the exhibition who directly contribute to your business.
Participation in this service is easy. You upload your list of contacts into our secure environment (GDPR-proof) and we will provide a professional and personal invitation with your company name on it.
Unfortunately you can no longer participate in our invitation service. The deadline for submitting your relationship list was Monday July 18 at 12 noon. By not participating in the invitation service you miss out on a number of benefits. However, you can still contribute to visitor quality. In My Easyfairs you will find your personal invitation link and various materials to actively promote your exhibition participation. Would like to have a bit more information? Then please check our manual.
Safe and GDPR-proof
Easyfairs attaches great importance to your privacy and that of your relations. The sharing of your list of relations for the invitation service is both secure and GDPR-proof! We are happy to share more information about how we handle the personal data you provide us with.
The right potential visitors are indispensable for the success of Velovak. In addition, they are also one of the most valuable assets for exhibitors. This is why we deal with your personal data in concrete terms and fully in accordance with the GDPR.
With the invitation service, you grant us permission to send a one-time physical invitation to the mailing address of your relations. Naturally, we have our very own processing agreement and our procedures fully comply with all GDPR legislation. It is therefore completely safe to share your list of relations with us, so that we can invite them for the event.
Summary
- The data is only used to invite your relations on your behalf.
- This data is not used for purposes other than those related to the invitation service.
- You upload your relation lists in the secure environment of My Easyfairs.
- Your relationship lists will be deduplicated by a GDPR-proof organisation.
- Your data is only provided to the mailing handler who uses the data to send the invitations. They do not retain the data afterwards.
- The data will be destroyed immediately after the trade fair ends. Your relations will only be included in our database if they themselves give permission for the use of their data.
What can you expect from the service that Easyfairs offers you as an exhibitor?
- Easyfairs is the event location host for visitors to Velovak. As an exhibitor you want to do business, meet people and maintain relationships during your participation and you need to be fully focused on that. That is why the organisation of Velovak takes as much as possible out of your hands so you can focus on your objectives. For that you invest in participating in the trade event Velovak.
- Easyfairs understands the profession of facilitating and unburdening. Not only by offering a professional event location, but also by supporting you to be a good host or hostess. That is our strength, that is our motive.
- You will meet the Event Services team ahead of your participation. They are happy to share their knowledge to increase the value of your participation. Various services and products are offered to ensure that your stand matches your wishes even better. Event Services team members help you before and during the exhibition. Among other things through the (digital) exhibitor's manual, but certainly also when there are last-minute orders or questions.