COVID-19 measures for exhibitors
Our location is seen as a location where there is a flow of people by the local government. This means that there is no maximum group size and we have been given the green light to continue our activities in accordance with the guidelines. We are happy to welcome you and your relations again. We have taken the necessary measures in various ways to ensure this proceeds safely.
Stay home if you feel ill
As much as we want to see you at our events, we kindly ask you to respect everyone’s health and safety. If you feel at all ill – including mild cold symptoms or a high temperature – please stay at home.
Registration day of visit
For Vélovak visitors will have to choose the day of their visit, during registration. Only in this way the social distancing rules can be respected.
To protect your health and safety, we only accept cashless payments at Easyfairs venues.
Food & drinks
You can still get food and drinks at our events and venues. We kindly ask you to use the hand sanitisers available at catering points before eating and drinking.
Crowd density standards
To ensure appropriate physical distancing during our events we will control the number of people present in the event halls at all times, in accordance with local guidance.
Maximum capacity in conference rooms
Conference areas will also allow for social distancing, with 1.5 metres between chairs. This means there will be limited capacity, so we kindly ask you to give priority to visitors.
Measures for exhibitors
Keep your stand ‘clean’
Please maintain a ‘clean stand policy’ at all times. Don’t put too many items on the stand counter or table, to allow for efficient cleaning and disinfection. Go digital by uploading your product information on My Easyfairs instead of giving out printed brochures. So that visitors receive the information digitally by using their Smart Badge.
All surfaces at an Easyfairs event are treated with disinfectants. The most frequently touched surfaces will be disinfected at regular intervals. The used spraying technology ensures the highest standards of hygiene. We request you to regularly disinfect the furniture in your stand and products that are touched by visitors.
Upon arrival, every stand receives a bottle of hand sanitiser. How do we count on you? Please make it freely available to your stand personnel and your visitors. Hand sanitiser stations will also be available on the exhibition floor and in common areas.
We kindly request that you maintain a distance of at least 1.5 metres from other people.
Avoid physical contact
We are implementing a strict no contact policy. So please avoid handshakes with visitors or other exhibitors.
Registration stand personnel
Make sure that stand personnel are registered via My Easyfairs prior to entering the event. Stand personnel cannot enter the exhibition without registration. You can either print out your registration confirmation, which has a barcode, or bring it on your mobile device. Your barcode will be scanned at one of the (touchless) scanning stations. It is no longer possible to register stand personnel onsite.
Use of face masks
For your safety, all Easyfairs and Evenementenhal employees wear a face mask. We advise you to do the same and use the face masks that will be provided free of charge.
Smart Badge contactless technology
The safest way to visit an event is by using our Smart Badge, which requires no physical contact. You will receive your Smart Badge reader upon arrival. If interested, the visitor can scan his badge and collect information about your company and products. The badge reader in linked to the information you have uploaded in My Easyfairs. So make sure it is up to date!
Plexiglass shields will be installed at information points, catering points and all counters staffed by team members throughout the event floor. If you want to have a plexiglass shield on your stand, you can order it on the COVID-19 section of the webshop.
Of course you also want to receive your relations safely.
Click on the button to read what measures we take for visitors.